Controlled vocabulary in the context of "Knowledge organization system"

A union catalog is a combined library catalog describing the collections of a number of libraries. Union catalogs have been created in a range of media, including book format, microform, cards and more recently, networked electronic databases. Print union catalogs are typically arranged by title, author or subject (often employing a controlled vocabulary); electronic versions typically support keyword and Boolean queries. Union catalogs are useful to librarians, as they assist in locating and requesting materials from other libraries through interlibrary loan service. They also allow researchers to search through collections to which they would not otherwise have access, such as manuscript collections.

The largest union catalog ever printed is the American National Union Catalog Pre-1956 Imprints (NUC), completed in 1981. This achievement has since been superseded by the creation of union catalogs in the form of electronic databases, of which the largest is OCLC's WorldCat. Other examples include K10plus in Germany, Library Hub Discover (formerly COPAC) provided by Research Libraries UK and AMICUS, provided by Library and Archives Canada.

In information science, an ontology encompasses a representation, formal naming, and definitions of the categories, properties, and relations between the concepts, data, or entities that pertain to one, many, or all domains of discourse. More simply, an ontology is a way of showing the properties of a subject area and how they are related, by defining a set of terms and relational expressions that represent the entities in that subject area. The field which studies ontologies so conceived is sometimes referred to as applied ontology.

Every academic discipline or field, in creating its terminology, thereby lays the groundwork for an ontology. Each uses ontological assumptions to frame explicit theories, research and applications. Improved ontologies may improve problem solving within that domain, interoperability of data systems, and discoverability of data. Translating research papers within every field is a problem made easier when experts from different countries maintain a controlled vocabulary of jargon between each of their languages. For instance, the definition and ontology of economics is a primary concern in Marxist economics, but also in other subfields of economics. An example of economics relying on information science occurs in cases where a simulation or model is intended to enable economic decisions, such as determining what capital assets are at risk and by how much (see risk management).

In information science, authority control is a process that organizes information, for example in library catalogs, by using a single, distinct spelling of a name (heading) or an identifier (generally persistent and alphanumeric) for each topic or concept. The word authority in authority control derives from the idea that the names of people, places, things, and concepts are authorized, i.e., they are established in one particular form. These one-of-a-kind headings or identifiers are applied consistently throughout catalogs which make use of the respective authority file, and are applied for other methods of organizing data such as linkages and cross references. Each controlled entry is described in an authority record in terms of its scope and usage, and this organization helps the library staff maintain the catalog and make it user-friendly for researchers.

Catalogers assign each subject—such as author, topic, series, or corporation—a particular unique identifier or heading term which is then used consistently, uniquely, and unambiguously for all references to that same subject, which removes variations from different spellings, transliterations, pen names, or aliases. The unique header can guide users to all relevant information including related or collocated subjects. Authority records can be combined into a database and called an authority file, and maintaining and updating these files as well as "logical linkages" to other files within them is the work of librarians and other information catalogers. Accordingly, authority control is an example of controlled vocabulary and of bibliographic control.

In information retrieval, an index term (also known as subject term, subject heading, descriptor, or keyword) is a term that captures the essence of the topic of a document. Index terms make up a controlled vocabulary for use in bibliographic records. They are an integral part of bibliographic control, which is the function by which libraries collect, organize and disseminate documents. They are used as keywords to retrieve documents in an information system, for instance, a catalog or a search engine. A popular form of keywords on the web are tags, which are directly visible and can be assigned by non-experts. Index terms can consist of a word, phrase, or alphanumerical term. They are created by analyzing the document either manually with subject indexing or automatically with automatic indexing or more sophisticated methods of keyword extraction. Index terms can either come from a controlled vocabulary or be freely assigned.

The term "descriptor" was by Calvin Mooers in 1948. It is in particular used about a preferred term from a thesaurus.

Medical Subject Headings (MeSH) is a comprehensive controlled vocabulary for the purpose of indexing journal articles and books in the life sciences. It serves as a thesaurus of index terms that facilitates searching. Created and updated by the United States National Library of Medicine (NLM), it is used by the MEDLINE/PubMed article database and by NLM's catalog of book holdings. MeSH is also used by ClinicalTrials.gov registry to classify which diseases are studied by trials registered in ClinicalTrials.

MeSH was introduced in the 1960s, with the NLM's own index catalogue and the subject headings of the Quarterly Cumulative Index Medicus (1940 edition) as precursors. The yearly printed version of MeSH was discontinued in 2007; MeSH is now available only online. It can be browsed and downloaded free of charge through PubMed. Originally in English, MeSH has been translated into numerous other languages and allows retrieval of documents from different origins.

In information systems, a tag is a keyword or term assigned to a piece of information (such as an Internet bookmark, multimedia, database record, or computer file). This kind of metadata helps describe an item and allows it to be found again by browsing or searching. Tags are generally chosen informally and personally by the item's creator or by its viewer, depending on the system, although they may also be chosen from a controlled vocabulary.

Tagging was popularized by websites associated with Web 2.0 and is an important feature of many Web 2.0 services. It is now also part of other database systems, desktop applications, and operating systems.

The Gene Ontology (GO) is a major bioinformatics initiative to unify the representation of gene and gene product attributes across all species. More specifically, the project aims to: 1) maintain and develop its controlled vocabulary of gene and gene product attributes; 2) annotate genes and gene products, and assimilate and disseminate annotation data; and 3) provide tools for easy access to all aspects of the data provided by the project, and to enable functional interpretation of experimental data using the GO, for example via enrichment analysis. GO is part of a larger classification effort, the Open Biomedical Ontologies, being one of the Initial Candidate Members of the OBO Foundry.

Whereas gene nomenclature focuses on gene and gene products, the Gene Ontology focuses on the function of the genes and gene products. The GO also extends the effort by using a markup language to make the data (not only of the genes and their products but also of curated attributes) machine readable, and to do so in a way that is unified across all species (whereas gene nomenclature conventions vary by biological taxon).

A bibliographic index is a bibliography intended to help find a publication. Citations are usually listed by author and subject in separate sections, or in a single alphabetical sequence under a system of authorized headings collectively known as controlled vocabulary, developed over time by the indexing service. Indexes of this kind are issued in print periodical form (issued in monthly or quarterly paperback supplements, cumulated annually), online, or both. Since the 1970s, they are typically generated as output from bibliographic databases (whereas earlier they were manually compiled using index cards).

"From many points of view an index is synonymous with a catalogue, the principles of analysis used being identical, but whereas an index entry merely locates a subject, a catalogue entry includes descriptive specification of a document concerned with the subject".