Authority control in the context of Library catalog


Authority control in the context of Library catalog

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⭐ Core Definition: Authority control

In information science, authority control is a process that organizes information, for example in library catalogs, by using a single, distinct spelling of a name (heading) or an identifier (generally persistent and alphanumeric) for each topic or concept. The word authority in authority control derives from the idea that the names of people, places, things, and concepts are authorized, i.e., they are established in one particular form. These one-of-a-kind headings or identifiers are applied consistently throughout catalogs which make use of the respective authority file, and are applied for other methods of organizing data such as linkages and cross references. Each controlled entry is described in an authority record in terms of its scope and usage, and this organization helps the library staff maintain the catalog and make it user-friendly for researchers.

Catalogers assign each subject—such as author, topic, series, or corporation—a particular unique identifier or heading term which is then used consistently, uniquely, and unambiguously for all references to that same subject, which removes variations from different spellings, transliterations, pen names, or aliases. The unique header can guide users to all relevant information including related or collocated subjects. Authority records can be combined into a database and called an authority file, and maintaining and updating these files as well as "logical linkages" to other files within them is the work of librarians and other information catalogers. Accordingly, authority control is an example of controlled vocabulary and of bibliographic control.

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Authority control in the context of Cataloging

In library and information science, cataloging (US) or cataloguing (UK) is the process of creating metadata representing information resources, such as books, sound recordings, moving images, etc. Cataloging provides information such as author's names, titles, and subject terms that describe resources, typically through the creation of bibliographic records. The records serve as surrogates for the stored information resources. Since the 1970s these metadata are in machine-readable form and are indexed by information retrieval tools, such as bibliographic databases or search engines. While typically the cataloging process results in the production of library catalogs, it also produces other types of discovery tools for documents and collections.

Bibliographic control provides the philosophical basis of cataloging, defining the rules that sufficiently describe information resources, and enable users to find and select the most appropriate resource. A cataloger is an individual responsible for the processes of description, subject analysis, classification, and authority control of library materials. Catalogers serve as the "foundation of all library service, as they are the ones who organize information in such a way as to make it easily accessible".

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Authority control in the context of Uniform title

A uniform title in library cataloging is a distinctive title assigned to a work which either has no title or has appeared under more than one title. Establishing a uniform title is an aspect of authority control. The phrases conventional title and standard title are sometimes used; Resource Description and Access uses preferred title; while the 2009 Statement of International Cataloguing Principles deprecates "uniform title" in favour of authorized access point.

There are many instances in which a uniform title can be used. Anonymous works such as sacred texts and folk tales may lack an obvious title: for instance, the Bible, Epic of Gilgamesh, Beowulf, or the Chanson de Roland. Works of art and music may contain no text that can be used for reference. A uniform title allows all versions of the work to collate under one title and will reference all of the items to which the uniform title applies.

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