Archivist in the context of Lao Zi

In conservation, library and archival science, preservation is a set of preventive conservation activities aimed at prolonging the life of a record, book, or object while making as few changes as possible. Preservation activities vary widely and may include monitoring the condition of items, maintaining the temperature and humidity in collection storage areas, writing a plan in case of emergencies, digitizing items, writing relevant metadata, and increasing accessibility. Preservation, in this definition, is practiced in a library or an archive by a conservator, librarian, archivist, or other professional when they perceive a collection or record is in need of maintenance.

Preservation should be distinguished from interventive conservation and restoration, which refers to the treatment and repair of individual items to slow the process of decay, or restore them to a usable state. "Preventive conservation" is used interchangeably with "preservation".

An archive is an accumulation of historical records or materials, in any medium, or the physical facility in which they are located.

Archives contain primary source documents that have accumulated over the course of an individual or organization's lifetime, and are kept to show the history and function of that person or organization. Professional archivists and historians generally understand archives to be records that have been naturally and necessarily generated as a product of regular legal, commercial, administrative, or social activities. They have been metaphorically defined as "the secretions of an organism", and are distinguished from documents that have been consciously written or created to communicate a particular message to posterity.

Collections management involves the development, storage, and preservation of cultural property, as well as objects of contemporary culture (including contemporary art, literature, technology, and documents) in museums, libraries, archives and private collections. The primary goal of collections management is to meet the needs of the individual collector or collecting institution's mission statement, while also ensuring the long-term safety and sustainability of the cultural objects within the collector's care. Collections management, which consists primarily of the administrative responsibilities associated with collection development, is closely related to collections care, which is the physical preservation of cultural heritage. The professionals most influenced by collections management include collection managers, registrars, and archivists.

Laozi (/ˌlaʊˈtsʌ/ low-TSUH; Chinese: 老子; pinyin: Lǎozǐ) was a legendary Chinese philosopher considered to be the author of the Tao Te Ching (Laozi), one of the foundational texts of Taoism. The name, literally meaning 'Old Master', was likely intended to portray an archaic anonymity that could converse with Confucianism. Modern scholarship generally regards his biographical details as later inventions and his opus a collaboration of various writers. Traditional accounts addend him as Li Er, born in the 6th-century BC state of Chu during China's Spring and Autumn period (c. 770 – c. 481 BC). Serving as the royal archivist for the Zhou court at Wangcheng (modern Luoyang), he met and impressed Confucius (c. 551 – c. 479 BC) on one occasion, composing the Tao Te Ching in a single session before retiring into the western wilderness.

A central figure in Chinese culture, Laozi is generally considered the founder of Taoism. He was claimed and revered as the ancestor of the Tang dynasty (618–907) and is similarly honored in modern China as the progenitor of the popular surname Li. In some sects of Taoism, Chinese Buddhism, Confucianism, and Chinese folk religion, it is held that he then became an immortal hermit. Certain Taoist devotees held that the Tao Te Ching was the avatar – embodied as a book – of the god Laojun, one of the Three Pure Ones of the Taoist pantheon, though few philosophers believe this.

Digital curation is the selection, preservation, maintenance, collection, and archiving of digital assets.Digital curation establishes, maintains, and adds value to repositories of digital data for present and future use. This is often accomplished by archivists, librarians, scientists, historians, and scholars. Enterprises are starting to use digital curation to improve the quality of information and data within their operational and strategic processes. Successful digital curation will mitigate digital obsolescence, keeping the information accessible to users indefinitely. Digital curation includes digital asset management, data curation, digital preservation, and electronic records management.

In archival science and archive administration, appraisal is a process usually conducted by members of the record-holding institution (often professional archivists) in which a body of records is examined to determine its value for that institution. It also involves determining how long this value will last. The activity is one of the central tasks of an archivist, to determine the archival value of specific records. When it occurs prior to acquisition, the appraisal process involves assessing records for inclusion in the archives. In connection with an institution's collecting policy, appraisal "represents a doorway into the archives through which all records must pass". Some considerations when conducting appraisal include how to meet the record-granting body's organizational needs, how to uphold requirements of organizational accountability (be they legal, institutional, or determined by archival ethics), and how to meet the expectations of the record-using community.

While archival collecting is sometimes equated with appraisal, appraisal is still seen as a critical function of the modern archival profession, even though it has been argued that historical societies contribute to the "general randomness of collecting", which stands against rigorous appraisal standards even as many collecting programs still "acquire the collections of private collectors" and some aspects require partnerships between varied institutions. Appraisal is important in order to maintain cultural heritage for future generations and can provide a legal record for those concerned about their human rights.